Application procedure for foreign students (2021October Intake)

1. About the course
Course Duration Total Class Hours Total Class Weeks Starting Month
1 and a half Year Program for University Entry 1 and a half Years 1,184 Hours 59.2Weeks October
2. School Days and Class Hours:

(1)School Days Monday to Friday

(2)Class Hours Morning 9:20 ~ 12:30 Afternoon 13: 30 ~ 16: 40

3. Admission Requirements

(1)Applicants should be completed more than 12 year-course of study or equal level.

(2)Applicants should be older than 18 year-old when she/he enters.

(3)Applicants should complete Japanese study for over 150 hours and pass the N5-level of Japanese Language Proficiency Test (JLPT) as well.

(4)Applicants should hope to go on to the graduated school, college, junior college or technical college.

(5)Applicants should have the ability to pay for the expense such as school expenses / cost of living during staying in Japan.

(6)Applicants should follow the code of the school and the Japanese law

4. Selection process

(1)First selection (written test and an interview in Japanese language)

 ①Schedule for the exam
 From the end of March to the end of April
 *we will tell you the detail schedule properly

 ②Please bring the following documents at the interview

  (1)Identification card, a diploma and a picture of applicant himself/herself

  (2) Identification card of your sponsor and family registry

  (2) Second selection (documents))

*Applicants must send us the documents for the second selection and basically need to send
the documents which are translated into Japanese as an attachment to application ones.


Necessary Documents

○For applicant

(1)Application Form (the designatedpaper)

(2)Statement of reason for study (the designated paper)

(3)Statement of reason for reapplication (Only for a person who has experience of studying abroad or apply for the visa before.)

(4)8 pictures (H 4cm× W 3cm)Pictures should be takenwithin the past 3 months and write name on the back side of pictures.

(5)The original and the copy of diploma (high school, technical school, college and university etc.)

(6)The original andcopy of transcript (high school, technical school, college and university etc.)

(7)Certificate of enrollment( only for applicants who are currently attending school)

(8)Certificate of employment (if applicant is employed or have experienced)

(9)Japanese language certificate (JLPT N5 or more than 150 hours of academic history)

(10)Japanese Language Proficiency Test Certificate or Admission Ticket for Examination.
(Chinese must send the passing certificate.)

(11) Identification card (copy of the nationality certificate・copy of passport etc.)

(12) Pledge (proper paper)

 

○For sponsor

(1)Payment Guarantee (the designated paper)

(2)Resource of income* It is necessary for Vietnamese.

(3)Documents to certify the relationship between the sponsor and the applicant (ex. certificate of family register or residence)
*If there’s no relationship between sponsor and applicants like parents-child or couple, applicant must send the documents explains its relationship.

(4)The original of bank statement (needs more than 1,500,000 Japanese yen of bank balance)

(5)A full copy of withdrawalrecord or bankbook (last 3 years) * It is necessary for Nepalese.

(6)Certificate of employment* If sponsor is self-employed, she/he needs the copy of business license.

(7)Income verification of his/her company (last 3 years)

(8)Certificate of tax payment (last 3 years)

*Other : Necessary documents are different from each country, so please ask the office for details.

*Please inform us if you have previously applied for a student visa.

5. How to pay school expense

We will send the copy of “Certificate of Eligibility”, “statement of payment” and “remittance letter” to the applicant who is issued COE.
Applicants should remit the school expense to our bank account by the appointed day, and e-mail us the copy of application for remittance with declaration. We will send you “the original Certificate of Eligibility” and the admission letter after we confirm payment.

≪RemittanceofFees≫

When you transfer the school expenses to us, please write School Corporation name, a name of school and the director.

Recipient:SCHOOL CORPORATION HEISEI KOKUSAI GAKUEN

       Director NAKAOTSUTOMU

Address:2-3DAIKOKUMACHI, NAGASAKI CITY, NAGASAKIJAPANZip code:850-0057

Account Number:No.4125633

Name of bank:THE JUHACHI-SINWA BANK, LTD. OOHATO BRANCH

Swift Code:SHWAJPJT

6. Processing from application to Entrance
Party ProcessLate May For April admission
①Applicant EEntrance examination:written (Japanese), interview LateMarch to LateApril (fixed date)
②Applicant→School Submission of admission application materials Late April
③School→Immigration Apply for Certificate of Eligibility application (Submit the dicuments) Early June
④Immigration→School Certificate of Eligibility application result announcement Late August
⑤School→Applicant Invoice for school expenses Upon announcement
⑥Applicant→School Payment for school expenses (deadline) Early September
⑦School→Applicant Certificate of Eligibility and Letter of Acceptance receipt Upon payment receipt
⑧Applicant→ JapaneseConsulate or Embassy Student visa application Early September
⑨Applicant Arrival Early October

* Applicants must send all documents before the deadline. If not, you will fail the application.

The amount of payment

1. The amount ofpayment and the deadline for payment

(1)School expenses Japanese yen

Content 1st year 2nd year Total
Delivery time September before admission September after a year
Examination fee. 25,000yen - 25,000yen
Entrancefee 10,000 yen - 10,000 yen
School expenses 600,000yen 300,000yen 900,000yen
Cost of equipment 50,000yen 25,000yen 75,000yen
Activity costs・teaching materials 40,000yen 20,000yen 60,000yen
Exemption of tuition
*Details are as follows
-100,000yen - -
total 625,000yen 345,000yen(estimate) 1,070,000yen(estimate)

*Applicants need to pay the National Health Insurance fees (20,000 yen) for 1 year in addition.
We will pay it based on the insurance bill from a municipal office after entering school.
You need to pay Health Insurance fee by yourself from second year.

*Applicants need to pay 10,000yenfor 1yearas an accident insurance.

*In case of canceling after you submitting admission materials,you need to pay the examination fee.

* If you don’t participate in Japanese language trainingat our school and you fail by Japanese ability, you will be required to pay the examinationfee. (25,000yen)

*We offer tuition exemption for 2021October Intake students due to the Covid-19 pandemic.


(2)Dormitory

Dormitory

Expenses of a lease for an apartmentis 140,000 yen(for 5months)
Breakdown: Entering dormitory 20,000 yen ・ Cost of equipment 20,000 yen
Common service expense 10,000 yen ・ Room fee 90,000 yen(5months)
A student who wants to live in dorm needs to pay the above expenses with school expenses certainly.
*If utilities cost more than 6,000 yen a month, we will collect the additional charge separately.
*Room fee will be 20,000 yen a month from April, 2020.

Private rental

In case you rent an apartment, please inform us in advance.

2. Reduction System

The applicants who passJLPT N1: 100,000 yen (reduction)

The applicants who passJLPT N2: 50,000yen (reduction)

The applicants who pass JLPTN3: 20,000yen (reduction)

3. Refunding the payment

(1) We will refund the payment which minus 100,000 yen (charge) when applicants give up entering by your own reason after getting the Certificate of Eligibility.

(2) We will refund the payment which minus 25,000 yen (charge) when the embassy defuses to issue your visa after issued the Certificate of Eligibility.

(3) We will not refund the payment when you applicants did not follow the necessaryprocedures for enter.

Part-time job

1.Permission to engage in activity other than that permitted under the status of residence previously granted

When foreign student work as a part time job for continuing your study or payment, you must apply to the Immigration Bureau and get a permission to engage in activity other than that permitted under the status of residence previously granted. School will apply to the Immigration Bureauon your behalf.

2.Restriction of activity other than that permitted under the status of residence previously granted

28 hours in a week (40 hours in a week during a long vacation) except the entertainment and amusementtrades (such asbars, restaurants, mah‐jong, parlors), etc.

3.Punishment

Both you and employer may be punished in the following situation.

(1)When foreign students work as a part time job without Permission to engage in activity other than that permitted under the status of residence previously granted.

(2)When foreign students work beyond limited hours.

(3)When foreign students work in the entertainment and amusementtrades (such asbars, restaurants, mah‐jongparlors, etc.)

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